Thing 14: Time Management-Set up a meeting with Meet-O-Matic

What is Meet-O-Matic?
Meet-O-Matic  is a great way to schedule any event which includes several people – whether it’s a family get together, a night out with friends or a work meeting. You don’t need to register to use Meet-O-Matic and it’s very easy to use. The idea is that you set up an ‘event’ and input several days that are suitable. You then invite all attendees to go to a webpage and view the suggested times. They tick which they are able to attend, and by the end you should be able to see which time most people can make.

Outlook calendar or Meet-O-Matic?

Outlook provides the facility for you to suggest a time for an event, and e-mail it out to a number of participants. They can then accept or decline the invitation, or suggest a more suitable time. 

Advantages to using Outlook: 

• it’s integrated within your e-mail, so there is no need to visit a website, 
• Outlook can be set to notify participants as events are about to take place

Disadvantages to using Outlook: 

• only one date/time can be suggested at once, so it may take several attempts to find a mutually convenient time
•  all participants must be set up to use Outlook, which may not always be the case. 

Task for Thing 14 

Use Meet-O-Matic to set up a meeting with colleagues to share your experiences of exploring some of the 19Things.
If you are the only person in your library participating, invite colleagues to a meeting to demonstrate one or two of the 19Things you’ve been exploring.

On the Meet-O-Matic page enter your Meeting name ( include a time if you wish)  and your Email address.
Select the days you can offer for the meeting and Click on Go

Meet-O-Matic will email you with one Web address for you to forward to your invitees and another Web address for you to keep track of the progress of responses. Meet-O-Matic also emails you every time a fresh individual response has been received, i.e. whenever someone fills in and submits the response form.

Remember to email your invitees with confirmation of the date that is best for most people.

Hope you have useful meeting!

Extra things you might like to Explore:

We have asked you to explore Meet-O-Matic as it is accessible on NHS Network PCs.

Doodle is similar scheduling tool. Doodle allows you to offer meetings at specific times (You need to subscribe to Meet-O-Matic to be able to use this feature.)

Using Meet-O-Matic  is all about helping with time management. If you’re feeling really keen have a look at JISC’s infokit on time management.